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3. Physical Infrastructure

National physical Infrastructures are mainly the hardware assets necessary for the implementation of the Plan: communication networks, data centres, the PA cloud, disaster recovery and business continuity systems and monitoring and security equipment. The Plan will develop along three main directions:

  • The reorganisation of the public administration data centres through rationalisation work, both to reduce management costs and adapt and increase the quality of services offered to public administrations, including in terms of business continuity, disaster recovery and energy efficiency;
  • The implementation of the PA cloud, enabling virtualisation of the fleet of all public administrations, with significant maintenance and cost management benefits. Cloud services will be offered in IaaS (Infrastructure as a Service) PaaS (Platform as a Service) and SaaS (Software as a Service) modes;
  • The rationalisation of public administration connectivity costs and the increase in the spread of connectivity in public places for the benefit of citizens.

Physical Infrastructures are therefore divided into three macro groups, as illustrated in Figure 5 below:

  • Data centre, where the activities and infrastructures identified for the rationalisation of the Public Data Processing Centres (CEDs) fall;
  • Cloud, which contains activities and initiatives aimed at performing virtual-physical migration of public administration data centres, benefiting the services that will be offered by the PA cloud;
  • Connectivity to the activities and infrastructures useful to (i) increase and rationalise costs for the Internet connection by the Public Administrations and (ii) its dissemination to public places and public administration offices.

Below, in paragraph 3.1 the relevant specifications to data centres and clouds will be presented and in paragraph 3.2 those relating to connectivity.

../_images/figure5.png

Fig. 3.1 Figure 5 - Components of Physical Infrastructures

3.1. Data centres and cloud

3.1.1. The current situation

As established by *the* law *December 17, 2012, n. 221* [9], AgID has the task of carrying out a census of data centres of the PA in order to propose a rationalisation plan, i.e. rules aimed at consolidating the digital infrastructures of PAs, in order to achieve greater levels of efficiency, security and SPID in delivering services to citizens and businesses.

In the period 1 June 2013 - 31 July 2013 AgID performed *a* *first census* [10] on 990 data centres of the PA, noting a strong fragmentation of resources and frequent situations of technological inadequacy [11].

The subsequent reconnaissance by AgID in 2016 indicated that, in the ICT spending of public central administration (CPA), expenditure on data centres was greatest, amounting to about 39% of the total [12]. It highlights the importance of rationalising physical infrastructure, even from an economic point of view.

With regard to the virtualisation of the fleet, the Public Administration used the cloud in an extremely fragmented way, limited to the adoption of very few solutions.

Given the high fragmentation and disparity of the PA’s information systems, it is necessary to define an evolutionary pathway to accompany PAs towards the efficient and flexible use of ICT technologies in order to guarantee high management economies in favour of greater reactivity in the provision of Services tailored to the needs of citizens and businesses.

This route involves two activities:

  • Rationalisation of the PA data centres and consolidation of the less efficient data centres in selected centres;
  • Study and definition of the evolutionary strategic model of PA cloud to be implemented following the rationalisation described in the previous paragraph.

3.1.2. Strategic objectives

  • Increase the quality of services offered in terms of security, resiliency, energy efficiency and business continuity.
  • Create a PA cloud environment, homogeneous from the contractual and technological point of view, by retraining internal resources existing in PAs or by resorting to resources of qualified external parties.
  • Cost savings resulting from consolidating data centres and migrating services to cloud.

3.1.3. Lines of action

The rationalisation plan for the ICT resources of the PA envisages that AgID:

  • Deals with identifying a set of PA’s existing physical infrastructure that will be elected as National Strategic Poles (PSN)*;*
  • Define the path of PAs towards the cloud model, also through the resources made available by the National Strategic Poles and the resources made available through SPC-Cloud [13];
  • Define a qualification process for PSNs;
  • Define rules and procedures for qualifying other Cloud Service Providers (CSP).

The national strategic poles will have to meet the technical, economic, and organisational excellence requirements indicated by AgID, which will define a specific qualification procedure.

AgID will indicate CSP qualification rules and procedures and evolution of the cloud model dedicated to PA, starting with cloud architecture implemented with the Consip competition [14] and the subsequent extensions defined by the *Technical Management Committee* [15].

All Public administrations owners of physical infrastructure will have to participate in a census carried out by AgID (see action point PA Cultural Heritage Census).
Based on the responses obtained, these physical infrastructures, if not qualified as PSNs, will be divided into two categories, safeguarding past investments made by PAs:
  • Group A - Data Centres of quality that have not been elected to the National Strategic Pole, or where structural or organisational shortcomings are considered minor. As outlined below, these facilities will continue to operate but no investment for expansion or evolution can be made. However, they will need to ensure continuity of services and disaster recovery, up to full migration, using the services available under the SPC Framework Agreement Cloud Lot 1 or made available by the National strategic poles.
  • Group B - Data centre that do not guarantee minimum requirements of reliability and security from an infrastructure and / or organisational point of view, or do not guarantee the continuity of services. These infrastructures will need to be quickly consolidated into one of the national strategic poles or towards the cloud through the services available under the SPC Framework Agreement Cloud Lot 1.

For administrations that do not present a migration plan, AgID and CERT-PA, in collaboration with the Digital Transformation Team, will conduct sample safety analysis activities such as: Penetration test or Vulnerability assessment, according to the “Continuous monitoring” action (See paragraph 8.3).

AGID will set out an operational plan that will contain recommendations on:

  • Identification of poles to be elected to national;
  • Regulatory action to define the mechanisms for accession, operation, and breakdown of the costs of national strategic poles across the national territory;
  • Defining a plan for migrating to PA cloud and the consolidation of data centres;
  • The insertion of national strategic poles between the “Critical infrastructures” relevant for national security.

National Strategic Poles can also carry out document retention functions in accordance with CAD, while remaining able to create additional conservation (public or private) poles.

Public Administrations, as reported in the *Circular AgID 24 June 2016, n. 2* [16], cannot bear the costs associated with the constitution of new data centres or the evolution of existing non-elected data centres to national strategic poles.

Public Administrations will be able to proceed - with prior approval of AgID [17] - to the adaptation of their data centres exclusively to:

  • Avoid problems of interruption of public service;
  • Anticipate decommissioning processes of their data centres to migrate to PA cloud;
  • Consolidate their services on data centres of other PAs in order to obtain cost savings.

In addition, in order to support the objectives set out in the various phases, AgID will provide useful guidelines for system implementation, native cloud application development and migrating to legacy systems cloud.

To pursue the rationalisation of PA resources, actions have been identified to help achieve strategic goals.

On this note, please note that DL 18 October 2012, n.179 converted into Law 221/2012, and specifically *Art.33-f* [18], assigns to AgID the task of consolidating and streamlining the country’s digital sites and infrastructures.

AgID will launch a strategic study to define the characteristics of the cloud environment for the PA and also with innovative tools such as pre-commercial procurement (PCP) [19] it will put out to tender [20] the creation of a set of tools and models to optimise the transparent use of available resources, regardless of supplier (PSN or Cloud Market Provider).

Subject Implementation of the indications provided in *the Circle AgID 2/2016*
Time Frames In progress
Players PA
Description

During the implementation period of the Plan, PA will not be able to make any expense or investment in the data centre, according to the indications and exceptions indicated in Circular 2 of June 24, 2016 of the AgID.

PAs, who have not already done so, carry out the projects for consolidating and virtualising their data centres or migrating to SPC Cloud. In the event of non-use of the SPC - Cloud Lot 1 prepared by Consip, they will provide the reasons to AgID.

Result
Subject ICT Cultural Heritage Census
Time Frames From June 2017 to December 2018
Players AgID, PA
Description Census of ICT assets in operation at the Public Administration, also to identify Public Administrations that are in possession of physical infrastructures that can aspire to play the role of National Strategic Pole.
Result Census Report (release date first release: December 2017 - further releases every 6 months).
Subject Qualifying SaaS Solutions available on SPC Cloud and procurement procedures
Time Frames By March 2018
Players AgID, Consip
Description

Finding the minimum qualification requirements for a SaaS solution for the PA deliverable on the SPC Cloud. Definition of an AgID Operating Circular with useful operating guidelines for suppliers and PAs to qualify as their SaaS application context.

Definition by AgID and Consip of the procurement procedure of SaaS services usable within the framework of the SPC Cloud.

AgID specifies the technical and organisational requirements of the MarketPlace platform od SaaS services of the SPC Cloud environment of the PA.

In the event that it is not possible to arrange through framework Agreements or Conventions, a tender will be held in compliance with the procurement code.

Result

Circular AgID “Criteria for qualifying SaaS services for the Cloud of the PA” (Release date: June 2017)

Provisions for SaaS Services Procurement for Cloud of the PA (Release date: June 2017)

Technical specification for the implementation of a MarketPlace for SaaS services for the Cloud of the PA (Release date: September 2017)

Purchase agreement with Consip (Release date: by March 2018)

Subject Qualifying Cloud Service Provider for PA
Time Frames By December 2017
Players AgID, Consip
Description AgID will define the rules and procedures for qualifying public Cloud Providers to enable Consip to enable new CSPs. CSPs already on MEPA or framework agreements or agreements will submit a qualification application within 3 months of the date of publication of the qualification criteria.
Result

Circular AgID “Criteria for qualifying for public Cloud Service Provider for the PA ” (Release date: October 2017)

Consip provides access to electronic market instruments / conventions / framework agreements only to Cloud Service Providers qualified by AgID (Release date: October 2017)

Subject Evolution of the Cloud of the PA
Time Frames By June 2018
Players AgID
Description AgID will launch a strategic study to define the technical and organisational requirements for the definition of a cloud environment devoted to the PA that will also include the definition of a platform for Cloud brokering of the PA, in order to simplify the acquisition and monitoring of ICT resources made available in the Cloud environment of the PA even with the possible implementation of prototypes through the Pre-Commercial Procurement PCP.
Result

Strategic study for the definition of multi-supplier cloud environment for PA (Release date: by June 2018)

Possible Technical Specifications for the Implementation of a Cloud brokering system of the PA (Release date: to be defined)

Acquisition via Consip (release date: to be defined)

Subject Functional actions to rationalise the PA’s data centres
Time Frames From May 2017 to December 2018
Players AgID, Government.
Description

AgID defines the requirements necessary for the qualification of a PA to “National Strategic Pole” by issuing a special newsletter.

AgID also verifies the criteria for obtaining and maintaining qualification at the National Strategic Pole.

AgID identifies the first 3 Pilot National Strategic Poles (national and/or local).

The government will formalise the list of national strategic poles.

AgID will regulate the technical relationship and the service and economic model with the national strategic poles by defining an Accession Protocol that will also identify the possible regulatory adjustment path [21], technical and organisational, which PAs will have to adhere to regulate their qualification and make available to the other PAs the ICT resources and the spaces they own.

Result

AgID circular for qualifying for a PA National Strategic Pole (Release date: September 2017)

Results AgID assessment on candidates for National Strategic Pole (May 2018)

Official List of National Strategic Poles (Release date: June 2018)

National strategic AgID-Pole Scheme (Release date: July 2018)

Conventions (By December 2018)

Guidelines for developing and maintaining applications for cloud of PA (Release date: December 2017)

Guidelines for Migrating Legacy Applications to the Environment of cloud of PA (Release date: June 2018)

Subject Plans to rationalise the ICT patrimony of the PA
Time Frames from January 2018 to April 2018
Players AgID, PA
Description

Following the census provided by the “PA ICT Cultural Heritage Census”, AgID defines guidelines for the rationalisation of the ICT asset of Public Administrations, in conjunction with the Three-Year Plan implementation strategies set out in the other levels of the Map.

The PA executes the indications defining its own rationalisation plans that, upon request, must be provided to AgID. Rationalisation actions are checked by AgID through the annual census of PA ICT assets.

Result

Guidelines for the rationalisation of the ICT assets of Public Administrations (First release date: January 2018)

ICT assets rationalisation Plan for PA (From February 2018 to April 2018)

Subject Establishment of National Strategic Poles
Time Frames From July 2018
Players PA
Description

The administrations identified as National Strategic Pole adapt their data centre within the times specified in their ICT rationalisation Plan.

AgID ensures the control and monitoring of the actions carried out by the PAs.

Result
Subject Group A: Data centre adaptation
Time Frames From April 2018
Players PA
Description

Administrations belonging to Group A will have to consolidate existing application systems within existing data centres and use the cloud of PA through the SPC-Cloud competition to ensure the continuity of critical services or disaster recovery.

AgID ensures the control and monitoring of the actions carried out by the PAs.

Result
Subject Group B: Migration of Data centres
Time Frames From February 2018
Players PA
Description

Administrations belonging to Group B will have to consolidate existing application systems with existing data centres to migrate to one of the national strategic poles or migrate to the Cloud of PA through the SPC-Cloud competition.

AgID ensures the control and monitoring of the actions carried out by the PAs.

Result

3.2. Connectivity

In principle, public administrations must initiate processes for adapting their connectivity in order to provide all the services related to both internal administrative processes and public services addressed to citizens. They are equipped with a network connection infrastructure that can respond to at least the following general principles:

  • Sufficient bandwidth to meet the requirements of internal and outsourced IT services;
  • Service levels adequate to ensure the operation of the applications used;
  • Bandwidth capacity scalability even for Wi-Fi bandwidth delivery for public use;
  • Security levels complying with international standards;
  • High reliability network configurations in case of Critical Infrastructures.

The administrations define the exact parameters and the level of network reliability according to the specific application context, the use of their applications, and the levels of service they offer. They also set up their own services to support IPv6 protocol.

The PA’s Internet connectivity must be aimed at:

  • Ensuring access to the Internet to all PA employees, irrespective of the role or assignments assigned, and without time or time limits. The Internet today must be considered to be an indispensable and effective work tool to carry out any kind of activity: from finding phone numbers, identifying people and relationships between these people, references to a competition or norms, technical documentation, productivity tool (translations, times in the world, etc.), emergency services, or news of any kind.
  • Provide access not only to the tools and applications used by the PA but, after analysing the organisational needs in relation to the objectives to be achieved, to all the content and tools that the Internet makes available, including file and content sharing tools, social networks, as well as sites such as forums, chat, or other communication tools.

PAs that use firewalls or other types of application filters must then configure them to allow internet access to all employees, and limit filtering to directly dangerous sites and content (malware, viruses, phishing), or which are Illegal, or clearly unsuitable for a workplace. File sharing, social networking, chat or other sites should not be filtered in principle, for what they are but only and exclusively depending on the type of content that is normally exchanged.

If the PA has clear and documented security requirements beyond the standard (confidential material, critical services, and national security), it is recommended to use tight filters that block the use of commonly used tools alone and exclusively to those employees and systems that have access to this type of information, as well as strong security policies that instruct employees about how to locate and treat confidential information about the dangers of phishing, the use of USB keys, etc. and in the face of the configuration of logging and auditing tools to keep the network secure.

The action lines in Chapter 8, dedicated to security, will provide clear and detailed guidance.

3.2.1. The current situation

The availability of connectivity in Public Administrations is very diverse. Typically, public administrations - especially the local ones - have an under-dimensional situation that does not meet the criteria defined by the Public Connectivity System (SPC).

3.2.2. Strategic objectives

  • Increase Internet connectivity by the Public Administration in conjunction with the National Broadband Plan and the rationalisation strategy of the ICT resources of the PA in the previous chapter.
  • Rationalise costs for connectivity (data / voice) through the use of SPC competitions.
  • Standardise and increase the diffusion of wireless connectivity in public places and Public Administration offices accessible to the public, also in order to facilitate access to services by citizens through the use of public Wi-Fi networks.

3.2.3. Lines of action

Depending on the PA ICT resources rationalisation plan, two distinct paths are to be mentioned, in conjunction with the National Broadband Plan:

  • As far as the peripheral structures are concerned, i.e. all PAs that will not be a national strategic pole, connectivity will be guaranteed by the availability of the Consip SPC-Connectivity Contract (SPC-Conn) [22];
  • For national strategic poles, in view of the potential bandwidth requirements and transmission characteristics that are not always apparent in the availability of SPC Contracts, the different levels of connectivity will be the subject of a specific competition.

By 2017, Public Administrations will adjust their connection capacity to ensure the full deployment of strategic services and platforms, by adopting alternately:

  • Connectivity solutions based on the accession to the SPC Framework Agreements, except where the bandwidth requirements and the transmission characteristics required are not potentially satisfying in these contractual areas;
  • The services made available, on the basis of the subsidiarity principle, in its territory of reference by the Region or by another local public entity that has already established territorial connection structures complying with the requirements of AgID and interconnected with the SPC network.

In any case, in the choice of connectivity services, PAs should prioritise supplies where the transport service is based on dual-stack (IPv4 and IPv6).

Subject Publication and adaptation to the Guidelines for the Implementation of public Wi-Fi networks
Time Frames From January 2018
Players AgID, all PAs that manage public Wi-Fi networks
Description

AgID will publish guidelines for the use of Wi-Fi that public administrations make accessible to citizens in offices and public places, drafted also on the basis of the major experiences of public Wi-Fi already in existence in the PA.

The administrations define and implement the Adaptation Plan to the guidelines issued by AgID for the Wi-Fi which facilitate access to the Internet network from public offices and public places.

Result

Guidelines for the implementation of public Wi-Fi networks (Release date: December 2017)

Adaptation to Guidelines (From January 2018)

Subject Support for using the SPC Connectivity Agreement
Time Frames Continuous support service from September 2017
Players AgID, Consip
Description AgID, with the help of Consip, will provide operational guidance to enhance the use of this supply channel, depending on the characteristics of the needs of the various administrations.
Result

Notes

[9]Law of 17th December 2012, no. 221 conversion, with modifications, of the Decree-Law of 18th October 2012, no. 179, contains further urgent measures for the country’s growth (Official Gazette no. 294 of 18th December 2012, s.o. no. 208) *http://www.gazzettaufficiale.it/atto/serie_generale/caricaDettaglioAtto/originario?atto.dataPubblicazioneGazzetta=2012-12-18&atto.codiceRedazionale=12A13277*
[10]*http://www.agid.gov.it/agenda-digitale/infrastrutture-architetture/razionalizzazione-del-patrimonio-ict-pa/censimento-data*
[11]20% of the infrastructures considered had no disaster recovery or business continuity mechanisms, 12% of the infrastructures of the CPA and 50% of the LPA infrastructures considered had access controls considered insufficient, 94% of the data centre for CPAs and 84% for LPAs were implemented and used by a single administration, with duplication of costs and resources.
[12]For more details, see Annex 3 - Synoptic Framework for ICT Expenditure in Central Public Administrations.
[13]Cf. Annex 2 - Tools and Resources for the Implementation of the Plan.
[14]SPC CLOUD Lot 1 - cf. Annex 2.
[15]*https://www.*cloud*spc.it/CDT.html*
[16]*http://www.agid.gov.it/notizie/2016/06/24/spesa-ict-2016-indicazioni-lacquisto-beni-servizi-pa*
[17]The processes will be specified as a result of the action line, “Guidelines on the rationalisation strategy of data centres to be included in the Triennial Plans of PA 2017-2019”.
[18]*http://www.gazzettaufficiale.it/atto/serie_generale/caricaArticolo?art.progressivo=0&art.idArticolo=33&art.versione=1&art.codiceRedazionale=12A13277&art.dataPubblicazioneGazzetta=2012-12-18&art.idGruppo=10&art.idSottoArticolo1=10&art.idSottoArticolo=7&art.flagTipoArticolo=0#art*
[19]For further information on pre-sales contracts, see Annex 2 - Tools and resources for the implementation of the Plan
[20]Action Line “Definition of technical specifications for the realisation of a Cloud Brokering system ” and “Functional Actions to Rationalise the Data Centres of the PA”.
[21]The regulatory diligence should include both the use of in-house companies and indications for limiting/blocking bilateral agreements between administrations for brokering services.
[22]Cf. Annex 2 - Tools and Resources for the Implementation of the Plan.